Monday, 21 March 2016

Paid Sick Leave Calculation for USA, UK, Canada, Australia and New Zealand

Employer cost per day when a staff goes sick, USA
In the US, it costs an employer $70 per day based on minimum wages for up to 3-5 days depending on states. If the employer has less than 10 staff, they don’t have to pay more than 3 days in any US state. The employers can increase the amount of hours of paid sick leaves without any notice.

The variances by states are given below:

East Orange, Elizabeth, Irvington, Newark, Passaic, Paterson, Trenton and Montclair: up to 5 days for childcare workers. Source:

California: In California the employers can limit the paid sick leave to 3 working days which is 24 hours in total. The employee must be eligible under the hourly accrual method. An employee gets one hour of paid sick leave for every 30 hours worked with the employer.  
The amount of paid sick leave CARRIED OVER TO THE NEXT YEAR CAN BE LIMITED TO 6 DAYS OR 48 HOURS. Alternatively, employers can use the ANNUAL ALLOCATION METHOD, whereby employees are GRANTED 24 HOURS OF SICK LEAVE at the beginning of every year, with no annual carryover.

Massachusetts: Maximum of 72 paid hours in a year. For employees of small employers, that include domestic workers, there shall be a cap of 40 hours of accrued earned sick time unless the employer selects a higher limit.

Employee requirements: The employee must have worked minimum 30 or more days within a year from the beginning of employment, is entitled to paid sick leave. Employees, including part-time and temporary employees, will earn at least one hour of paid leave for every 30 hours worked. Source:

Additional information: The one of the only five countries in the world without a national policy on paid sick days. Besides the US, only Lesotho, Liberia, Papua-New Guinea and Swaziland don't have paid sick leave.

Employer cost per day when a staff goes sick, UK
Employers are required to administer Statutory Sick Pay (SSP) to workers in case of serious illness. The rate is £12.63 per day, £88.45 per week for up to 28 weeks.

Statutory Maternity Pay SMP is currently 90% of average weekly earnings for the first 6 weeks of statutory maternity leave and then £139.58 for the remaining 33 weeks or 90% of the women's average weekly earnings, whichever is lesser. Source: page- 9,

Additional Note: Nannies who have jobs with more than one family may get SSP from each employer. Source:

Employer cost per day when a staff goes sick, Australia
Employers need to pay pro rata of 10 days in a year depending on their hours of work for employees. So when a full time worker is sick off work, the employer needs to pay AU$161.92 per day for maximum 10 days in a year based on average hourly rate.

Employer cost per day when a staff goes sick, Canada
In Canada, it’s not mandatory to pay sick leave. Employees who have completed three consecutive months of employment with the same employer are entitled to sick leave protection in Canada. The Canada Labour Code does not provide for paid leave of absence relating to sick leave, maternity and parental leave, compassionate care leave, leave related to critical illness of a child and leave related to death or disappearance of a child. However, the employee may be entitled to such paid leave through the employment insurance benefits under the Employment Insurance Act.

Employer cost per day when a staff goes sick, New Zealand
Based on NZ$14.75 per hour as minimum wages in New zealand, the employers need to pay NZ$118 per day when an employee is sick for at least five days’ paid sick leave per year to staff after six months’ continuous employment, then another five days after each subsequent 12 months’ service.

Note: The paid sick leave hours are calculated based on relevant daily pay or average daily pay. Source and more information:

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